Have you ever thought of migrating your company to an open source desktop productivity suite? You don’t switch just to save on license fees; think that way and the differences in the replacement package – which can never be a drop-in replacement – will kill your migration like they did Freiburg’s.
While the saving on Microsoft license costs seems like the biggest motivation, actually the most important outcome is changing everyone’s behaviour. Among the goals of this change are reducing the rate of change in the tools and file formats and thus making documents accessible for the longest time and ensuring that the features in use across your company’s ecosystem are as interoperable as possible. One simple but big win is to get people to stop distributing editable document versions of any format. open or not. Hybrid PDFs are the first step to freedom.
With that reduced rate of change and a cross-platform interoperability that allows use of Linux, Mac and Windows, flexibility is enhanced and you’re given much more control over your IT environment as a result. It’s important to invest rather than skimp on the migration; the cost savings come later as the flexibility takes effect
Achieving these outcomes can only happen with planning and purposefulness. Continuing their practice of creating resources and “letting the work do the talking” The Document Foundation issued a white paper explaining how to conduct a successful migration. I’ve read through it and summarised it for you in my InfoWorld column this week, along with a few tips of my own.
TDF naturally use LibreOffice as the open source suite to install, but other open source alternatives work just as well with the same ideas. Hopefully the paper will evolve as the community adds its experience – it’s a hybrid PDF after all, anyone can edit it and this would make a great focus for the cross-community collaboration some folk are calling for.